“Scheduling is my favorite thing!” said no one, ever. Whether it’s for desks and rooms at your coworking space, meetings, or events, booking time and space is usually much more complicated than it needs to be. Here are 15 tools that take the pain out of scheduling. **Bonus tip– use a visitor management system to save time and modernize your office.
Scheduling Desks and Rooms – Coworking Management
Skedda is an online booking and scheduling software for coworking spaces. It’s also used extensively at sports clubs and other types of businesses. The two main draws are that it’s super easy and that it has incredible customer service (according to the reviews). It’s also well-priced. While the premium subscription costs $49/month, smaller spaces can probably get by just fine with the free option — as long as they’re willing to put up with a few ads.
Desktime (not be confused with time-tracker Desk Time) is an app that coworking spaces can use to make sure their desks are full and that coworkers can use to find free desks. The booking system is built in alongside a payment system and other nifty features.
Cobot is a simple coworking space management software. The best feature is the self-service booking calendar that integrates with the invoicing system to automatically charge members based on their usage of space, equipment, and so on.
Nexudus is a full-service coworking management application. It was designed for bigger spaces and has more features than the others on this list, like multiple integrations, a real-time room availability app, and reporting.
ScheduleThing is an online meeting room reservation system that coworking spaces can use to book rooms and equipment. It doesn’t have all of the bells and whistles of a full coworking management system, but for only $19/month, you can manage scheduling for up to 10 resources (rooms, etc.).
YArooms is a conference room booking software. The clincher here is the easy-to-use iPhone app. As part of the package, you also get the YArooms Door app, which you can download onto a tablet mounted at the conference room door for real-time availability and booking.
Yes, Google Calendar. Granted, this is not the tool for booking desks, but it’s a fantastic tool for scheduling meetings and events. You can automatically email attendees with details and any changes. And, unlike many applications, you can share your Google Calendar even with people who don’t use the tool themselves. Here are a few things you probably didn’t know you could do with Google Calendar:
- Get a daily email of your agenda
- Embed it on your website
- Create a link where people can schedule appointments with you
Learn more about these and other tips and tricks at PCMag: 14 Google Calendar Tricks You’re Probably Not Using
Timebridge makes scheduling meetings a cinch by automating the tedious process of finding out when everyone is available. You pick a few possible meeting times and the app sends them to the group, finds the time that works, and then syncs with everyone’s calendar.
HubSpot Meetings is a part of the HubSpot Sales suite and helps save time booking meetings on your calendar by integrating with Google Calendar, Office 365 Calendar, and HubSpot CRM, and letting others pick free time on your calendar. Perhaps its greatest strength is its integration with the HubSpot CRM and other HubSpot Sales tools like automated sequences and templates. Together, you can automate most of what should be automated and track it all in a CRM.
Doodle is great for scheduling meetings and events with random groups of people. Unlike almost every software, everywhere, you can use the tool without having to create an account. It only does one thing, but it does it well.
11. When is Good
Like Doodle, When is Good automates the process of finding a meeting time and doesn’t require a login. Simple, easy, effective.
This uber-easy scheduling tool has been around for almost 15 years and has a great reputation. Also, MeetingWizard is free.
For getting your event out onto the global radar, there’s really no better tool than Eventbrite. You create fun events, people search for fun events, and the word out gets out.
Splash calls itself an “experience management software.” Its event planning features include website creation, integrated email marketing, low-fee ticket-selling, and RSVP collection — everything you need to create not just an event, but an experience. Workfrom used Splash to manage Portland Coworking Week 2015, and it was awesome.
For planning member events, check out Teamup. This application lets you easily create and share a group calendar. There are several pricing tiers, but the basic free option allows you to have unlimited users on up to 10 sub-calendars, which is probably enough for most coworking spaces. For tools and tips on how to create great events for your coworking space, download our free eBook:
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