Visitor Management

Security First: How VMS Strengthens Workplace Safety and Security

Workplace safety and security incidents frequently make the news, with reports of data breaches and physical violence on the rise. Some state or municipal governments are passing Panic Button laws intended to keep employees safe in potentially dangerous situations. …

Beyond the Paper Logbook: 4 Compelling Reasons to Switch to a Digital Check-In System

Ah, the paper logbook. Seems pretty innocuous, and usually not something you ever really think about or pay much attention to.  But what about that time you needed to find out who checked in at 2:50 p.m. on Aug. 13,…

How to Prepare Your Office for a Visitor Management System

In many businesses, the front door or lobby is one of the most inefficient (and overlooked) parts of the business. From front desk staff tasked with multiple job duties to long lines forming when a guest’s host can’t be located…

Visitor Management System Best Practices

Visitor management systems improve the flow of visitors through your office while also reducing the administrative burden and increasing security. Here are seven best practices for implementing a visitor management system. Choose a user-friendly visitor management system Yes, a visitor …

4 Time Wasters in Your Small Business

Small business owners often have little margin for error when it comes to time. They have to manage it all — products or services, employees, expenses, marketing, sales, and growth. Simply put, they can’t afford to take their eye off…

Upsides of Working with a Dedicated VMS Company

People love bundles, especially when it comes to apps. And for good reason – different software solutions all packaged together with one price sounds pretty appealing. You get multiple functionalities and only have to pay one provider.  But if you’ve…

How Inefficiency Impacts Your Financial Advisory Office

Interruptions, manual data entry, and poor collaboration cause the average American worker to waste roughly 25 percent of their day.  Inefficiency isn’t just a problem that can derail your flow. It also costs organizations 20-30 percent of their annual revenue.…

Leveraging the Offseason to Grow Your Tax Prep Business

In the United States, February through April marks the unofficial “tax season,” but any seasoned tax pro will tell you there’s still plenty of work to be done in the remaining months.  While a tax preparer’s work is never truly…

5 Reasons You Need a Digital Receptionist Even If You Have a Real, Live Receptionist

We sometimes hear comments like, “We already have a receptionist. Why do we need a digital check-in system?” That’s a great question. The answer is that despite being known as “The Receptionist for iPad,” we aren’t actually suggesting that this…

7 Tasks a Visitor Management System Can Take Off Your Receptionist’s Plate

Perhaps one of the busiest employees in your organization is your receptionist. They’re constantly handling important duties such as answering the phone, greeting people who walk in the door, and ensuring deliveries go to the right person, among their many…

How Tax Prep Offices Can Use a Visitor Management System to Ease the Tax Season Crush

When the calendar flips over from December to January, accountants and tax preparers enter their busiest time of year. That’s right, it’s everyone’s favorite time: tax season. While some tax preparers work from home and complete their clients’ taxes virtually,…

Maximize The Receptionist For iPad With These Popular Features

The Receptionist for iPad is here to make your life and your visitor experience easier by automating repetitive tasks and letting you — a human — do what you do best.  That means making sure you have all the information…

Visitor Management Software Simplifies The Check-In Experience

First impressions are crucial in so many aspects of life. It’s why we get concerned when we think we have lettuce in our teeth. For many businesses, the check-in experience is the first point of contact with their visitors, and…

Implement These Essential Visitor Management Tips at Your Behavioral Health Practice

Looking to improve your visitor experience at your behavioral health practice? Check out these top visitor management tips.

How to Create the Best Visitor Path in Your Office

How do you develop the optimal visitor path in your office? In this post, we share tips on how to map out a great path and experience for your visitors.

14 Things to Look For When Choosing Visitor Management Software

What should you look for when choosing a visitor management system? In this post, we share a list of top features to consider.

7 Affordable Technology Updates to Modernize Your Office

What are some affordable technology updates to make in your office? In this post, we share 7 exciting ways to modernize your office

4 Ways to Optimize Your Pre-Registration Process

Let’s discuss how you can optimize your pre-registration process. Use these tips to improve your visitor’s experience.

Are You Making One of These Common Visitor Check-in Mistakes?

Looking for ways to improve your visitor check-in process? In this post, we look at common visitor management mistakes and how to avoid them.

10 Essential Tips for Checking In Your Visitors

What are the top tips for checking in your visitors? In this post, we share ways to improve your visitor’s check-in experience.

20 Creative Ways to Use The Receptionist for iPad

Check out these unique ways to use The Receptionist for iPad in your organization. Tips include Zapier integrations for check-ins and check outs.

5 Ways to Use Email for Visitor Management

In this post, we share visitor management tips, specifically how to use email to improve your visitor’s experience and increase your office security.

How to Use Visitor Data to Improve Your Business’ Day to Day Operations

Are you collecting visitor data? If not, you could miss the chance to optimize your workflow and increase security. Here’s how to use visitor data:

5 Myths About Visitor Management Systems

Look, we get it. We understand that you might have heard some myths about visitor management systems.  What message will it send to your guests and customers? Will it confuse people? Will someone lose their job? We hear you and…

12 Creative Ways to Use Your Visitor Management System

Let’s take a look at the various ways you can use your visitor management system to improve your security and visitor experience.

4 Best Practices for Offering Guest WiFi at Your Office

Make sure that when you offer WiFi to your office guests, you do so in a way that doesn’t compromise security or convenience.

5 Ways That Visitor Records Can Satisfy Regulatory Compliance

Visitor records can play an important role in regulatory compliance, especially if your company is in certain industries or is responsible for handling certain materials.

4 Signs Your Office Isn’t Ready for a Digital Guest Check-In System

Your office isn’t ready for a digital guest check-in system until you’ve established who will be responsible for making sure the program is updated and easy to use.

5 Types of Visits Your Office Should be Tracking

Collecting office visitor data can seem like a low priority, but it comes in handy in many unexpected ways. Consider tracking these visit types to get insights into office design, employee resources, and more.

Technology vs. People in the Reception Area: Here’s When to Use Each Resource

In our latest blog post, we break down which office lobby tasks are best handled by technology, and which are best handled by a live front office staff.

3 Misconceptions About Visitor Management

You may have assumed that visitor management doesn’t deserve much attention at your office. However, that all depends on what you think the term “visitor management” actually means. Read on as we debunk the top three visitor management myths.

How to Design Your Office Visitor Log

Office visitor logs have taken on more importance in light of pandemic-related health concerns. Does your office log need an upgrade? Take these steps to design the perfect visitor log for your office.

How to Build Your Office Visitor Access Policy

An office visitor access policy is a crucial part of keeping your office safe and secure. Here’s exactly what yours should include.

4 Easy Ways to Make Your Reception Area More Welcoming

If you want to welcome office visitors the right way, you need to make them feel right at home. Here are a few easy ways to do that.

6 Questions You Should Ask When Evaluating Visitor Management Software

Choosing visitor management software is an important job. Before you make an investment, get the answers to these questions.

Your Comprehensive Daily Visitor Management Checklist

Make the job of visitor management at your organization a little easier with this comprehensive list of daily tasks. Our visitor management checklist contains everything you need to know for scheduling, planning, and maintenance.

Paper Visitor Logs Are More Expensive Than Visitor Registration Apps. Here’s Why

Traditional paper visitor logs may seem simple and affordable at first glance, but they come with significant costs. By comparison, visitor registration apps offer features and advantages that can save offices more money.

Want to Try Visitor Sign-In Software for Your Office? Avoid These 4 Common Mistakes

Visitor sign-in software should make your front desk run more smoothly, but without proper planning, the transition could cause some disruptions.

Expecting a VIP Guest at Your Office? Here’s How to Impress

Make an extra effort for important office visitors. A little planning and some simple reception tactics make a big impression.

User Experience Basics for a Visitor Check-In System

If your visitor management system isn’t pleasant to use, it could backfire on your branding and automation efforts. Here’s how to test its usability.

Visitor Management and Regulatory Compliance: What You Need to Know

We write a lot on this blog about the benefits of visitor management systems for today’s offices, focusing mostly on productivity, brand image, and security. But for companies in some industries, a visitor management system isn’t just…