The Receptionist for iPad Features Checklist
Visitor Experience
Photo Capture
Take a picture of each visitor upon arrival
Contactless Check-In
Allow visitors and employees to check in and out without physically touching the iPad kiosk
Visitor Pre-Registration Notification
Notify pre-registered visitors of their appointment prior to arrival
Returning Visitor Expedited Check-In
Auto-populate returning visitor information during check-in
QR Code Check-In
Pre-registered or returning visitors can expedite their check-in with a QR code emailed to them and/or printed on a badge
Multilingual Check-In Options
Give your guests the option to display the app in different languages
ID Capture
Take a picture of each visitor’s identification
NDAs & Legal Documents
Present custom text, images, or YouTube video legal agreements to your visitors for their review
Signature Capture
Save digital signatures on agreements and legal documents
Two-Way Communication
Communicate back to visitors on the iPad through email, text message, or Slack
Videos
Show your visitors a safety or security video
Automatic Check-Out
Ensure data accuracy by automatically checking out visitors at the end of the day
Information Management & Data Security
Secure Hosting
Heroku hosting environment using Amazon Web Services
Cloud-Based Visitor Log
Access a record of your visitors from any Internet-enabled device, anywhere
Searchable Visitor Reports
Filter your visitor log by contact, button type, date, time, visitor name, or other custom fields
Unlimited Data Retention
Keep your data, forever. We will never purge your visitor log, but you can
Active Directory (via API)*
Maintain up-to-date employee contact information automatically
Webhooks
Share data that The Receptionist for iPad collects with other business programs
Zapier Integration
Use visitor data and actions to trigger events outside of the scope of The Receptionist for iPad in the business apps you use daily
Google Drive & Dropbox Integrations
Save and file signed copies of legal documents and agreements collected during the check-in process
Private Contacts
Set character limits on the employee lookup field to ensure your visitors can’t see an entire employee directory
Data Deletion & Incineration
Remove unwanted visitor log data permanently
Administrative Efficiency
Custom Buttons & Workflows
Create different buttons and notification workflows for each type of visitor you receive
Automatic Message Forwarding
Assign visitor notifications to a back-up colleague or group to ensure guests aren’t forgotten
Customizable Quick Replies
Save time by creating readily available responses to reply back to visitors
Mobile Compatibility
Check your visitor log on any mobile device
Bulk Contact Upload
Load and update your contacts via a CSV file
Visitor Pre-Registration
Enter visitor details in advance for known appointments and send visitors an email or calendar invite prior to their appointment that’s compatible with all email providers
Pre-Register Groups
Expedite large groups of expected guests (like scheduled tours or VIP visits) with easy batch pre-registration for visitor groups
Check-Out Reminders
Notify employees after a pre-determined amount of time that one of their guests has not yet checked out to maintain security and visit log accuracy
SSO Add-On
Enable your employees to log in to The Receptionist for iPad through your chosen Identity Providers (IdP) instead of requiring a separate set of login credentials (this feature will require an associated fee)
Multiple Entrances
Set up multiple check-in points per physical location at no additional cost
Admin/Permission User Settings
Add unlimited administrative users to your account and set their access levels to make changes based on their roles
Multiple Location Management
Manage all of your Receptionist for iPad configurations across multiple office or building locations from one central hub
Employee Check-In/Out
Track employee check-ins and check-outs separately from visitor information
Unlimited Visitors
Only pay for the number of employees/contacts you put into the system
Visit Notes
Add extra details to a visitor's record that aren't part of your check-in flow
Assign Visits
Queue visitors as they arrive and assign them to specific employees so you can ensure every guest is helped in order, and record who has helped each visitor
Assign Deliveries
Allow employees to claim deliveries and associate the delivery with their name in the log to keep a record of who has picked up items
Branding & Design
Customized Look & Feel
Add your own logo, images, and welcome text to create a check-in experience unique to your business, no coding necessary
Multiple Tenants
Brand different companies individually and route visitors appropriately in a multi-tenant building
Department Listings
Group your employee contacts into departments for easier searchability
Configurable Badge Design
Our user friendly, drag-and-drop badge designer allows you to personalize your visitor badges without any coding knowledge required
Notifications & Alerts
Email Notifications
Receive an email when a visitor checks in
SMS Notifications
Receive a text when a visitor checks in
Slack Notifications
Receive a Slack message when a visitor checks in
Microsoft Teams Notifications
Receive a Teams message when a visitor checks in
Back-Up Notifications
Send visitor notifications to more than one person immediately or on a delay
Package Delivery Notifications
Specify contacts to be notified of deliveries
Visit Summary Email
Send visitors a summary of their visit to your office, including a copy of any signed agreements (if collected)
Broadcast Notifications
Send mass SMS alerts to visitors and employees at your location
Safety & Security
Badge Printing
Print a badge automatically upon check-in, with different badge designs for different visitor types
Photos on Badges
Print visitor photos on badges for easy identification
Active Visitor Dashboard
Know who is in the building at any moment in time
Emergency/Evacuation List
Access your live visitor check-in log from any Internet-ready device
Badge Reprint
Reprint copies of visitor badges from your dashboard via the visitor log
Confirm Citizenship
Require visitors to verify their citizenship to meet compliance standards
