New Features: Pre-Registration and Returning Visitor Check-In

A few weeks ago, we launched The Receptionist for iPad version 3.0. (Missed the announcement? Check it out here). But today is the BIG announcement! Today, we’re rolling out two huge new features to make your visitors’ check-in even more efficient: pre-registration of upcoming visitors and fast-track check-in for returning visitors. To update your app, go to the Apple App …

The Receptionist for iPad Version 3.0: More Customizable Than Ever!

While you were hopefully enjoying a relaxing summer vacation on a tropical isle, the Engineering team at The Receptionist was hard at work making your office check-in process even more awesome. Version 3.0 includes many more button options so that you can create an even more highly customized check-in process for your visitors. Read on for more details, along with …

Visitor Management and Regulatory Compliance: What You Need to Know

We write a lot on this blog about the benefits of visitor management systems for today’s offices, focusing mostly on productivity, brand image, and security. But for companies in some industries, a visitor management system isn’t just a great way to impress your clients and protect your employees from constant interruptions — it’s a key element of regulatory compliance. Here …

Are Your Competitors Using Your Visitor Log to Spy on You?

We all know that a visitor log is crucial for office security. But could a written log threaten the privacy of your customers? The answer is “yes”! Imagine this: You’ve been developing a breakthrough product in a competitive field. After months of R&D, you’re ready to apply for a patent on a working design. So, you go to your attorney’s …

How to Enhance Your Brand Image with Office Technology

Satisfied clients and employees are your most effective brand ambassadors. Their experiences in your office space are often a major part of how they interact with your company, and thus how they think about your brand. So when you choose office technology, your desired brand image should be an important factor in the decision-making process. Read on for tips about …

7 Trends in Modern Office Management

With developments in technology and an ever-evolving workforce, office management is constantly changing. Here are seven trends currently shaping office operations. The cloud More and more businesses are adopting cloud computing, and this trend is expected to keep growing. The cloud can improve and streamline all sorts of processes—from collaboration and project management to data organization and information backup. And, …

How to Choose Office Technology That Supports Your Business Strategy

With the myriad options available, choosing office technology can seem like a daunting task. You can narrow your search by focusing on the technology that best supports your business strategy. Here are some ideas to get you started. Create a technology plan If you haven’t already, start by developing a strategic technology plan. This plan should be closely linked to your overall …

5 Common Office Tasks You Can (and Should) Automate

A small investment in automation can save you hundreds of hours in the long run. Automating common tasks reduces mistakes and frees up workers to focus on more important assignments. It also improves your bottom line. Here are some practical strategies to automate your workplace. Data back-up Automatically backing up your data ensures that you’ll always have access to complete, up-to-date files, even if something …

5 Ways Technology is Transforming the Workplace

Successful businesses are always on the lookout for current and future trends in technology. Read on for five ways technology is transforming today’s offices. Flexible work practices Studies show that employees are more satisfied and effective when they get to decide when, where, and how they work. Telecommuters and off-site freelancers are becoming ever more common, and people increasingly want …

Does Your Office Technology Put People First?

Trends and technologies come and go, but people are a constant in all aspects of your business. Whether those people are customers or employees, if you’re not putting them first, chances are good your efforts will fail. So how do you choose office technology that puts people first? Here are three suggestions for how to make sure people are at …

Hot New Office Technologies for 2016

Are your employees drowning in a sea of ineffective technology? Instead of just adding more tech, focus on choosing the right technologies to address your challenges. Aron Susman writing for Forbes identifies three trends that will impact business in 2016: The sharing economy The Internet of Things (IoT) Virtual/augmented reality. All three of those trends are reflected in the technologies that …

7 Tips for Moving Your Business to the Cloud

You know the benefits of doing business in the cloud. But are you ready to make a conscious, company-wide move? Before you do, it pays to carefully consider questions of cost, security, availability, and maintenance. Here are seven tips to make your migrations as seamless as possible. 1. Learn the language As the cloud computing landscape expands, so does the …

5 Things Your Technology Says About Your Company

We all know the importance of nonverbal communication. In business, the nonverbal signals you send can make or break your brand. Your choice of technology falls into that nonverbal category. It reflects your company’s values and personality, so it’s an area you can’t afford to ignore. Here are five things your technology says about you: How old you are Millennials …

9 Modern Office Overhauls for 2016

The secret of modern office design is keeping it minimal and functional. Lighting, storage, and seating all play a part in encouraging active brain function and creating a positive environment for both employees and clients. Here are 9 fresh and functional ways to update and stimulate your office space in 2016. Storage Open Shelving For a sense of space without …

5 Tech Toys Your Office Needs for 2016

What would the new year be without new toys? Luckily, in 2016, you can take your toys to the office. Simple, functional design combined with high-tech capabilities make this new year an awesome time to go to work. Here are 5 toys that put the “fun” in your office functionality. Nendo Data Clip Flash Drives Want to add a touch …

How to Solve QuickBooks Errors: 7 Resources You Need

QuickBooks is a top general accounting software for small businesses. One reason it’s so popular is because it doesn’t require users to know the ins and outs of business accounting. As a result, many receptionist and office manager jobs require QuickBooks experience. But for all of its advantages, QuickBooks is famous for its numerous, and sometimes very obscure, errors and …

7 Costly Mistakes Your Business is Making

Are budget leaks slamming your bottom line? Are you spending money on things you aren’t sure are valuable? No one likes to waste money, especially in business, where it can mean the difference between Christmas bonuses and Christmas layoffs. Here are seven costly mistakes your business is probably making. 1. Overbuilding your product You’ve heard the mantras of “minimum viable …

5 Ways to Improve Your Visitor Experience and Make the Most of Your iPad Receptionist

The experience your visitors have when they arrive in your office can make or break your reputation. Here are five ways to use your iPad Receptionist to improve your visitor experience, delight your guests, and reduce distractions in your office. 1. Put the kiosk front and center If you have a receptionist, he or she can easily instruct a visitor to …

How Secure is Your Office? (And How a Visitor Management System Can Help)

What are you doing about office security? I’m not talking computer security or network security (though those are certainly important!). I’m talking people-walking-into-your-office-and-taking-stuff security. Many companies today aren’t doing enough about security, particularly companies with open office plans, where employees change locations often and work with laptops. Alarm systems and security cameras may be great for after hours, but what …

Virtual Receptionists, iPad Kiosks, and Other Tools for a Digital Office Transformation

Today’s digital revolution in offices is about more than just eliminating paperwork. It’s about providing employees with better tools and customers with better experiences. The digital revolution also helps small businesses benefit from the same tools and technologies that large businesses can. Here are five types of tools to jumpstart your own digital office transformation. 1. Virtual receptionists You need …