Office Operations Archives - The Original Visitor Management System

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How Inefficiency Impacts Your Financial Advisory Office

Interruptions, manual data entry, and poor collaboration cause the average American worker to waste roughly 25 percent of their day. Inefficiency isn’t just a problem that can derail your flow. It also costs organizations 20-30 percent of their annual revenue.…

Positioning Administrative Employees For Internal Growth

Any professional golfer knows the key to success is a good caddy. From reading greens to selecting clubs, a caddy is a true expert and far more than just someone who carries a bag. The same can and should be…

Agile Work Environments and How to Implement One in Your Workplace

The terms “flexible work” and “work-life balance” are often sprinkled into conversations about how a modern company should operate. Both existing employees and new candidates want these concepts. But what are they exactly and what are the tactical changes…

A Guide to Hiring the Best Front Desk Staff for Your Practice

What are the tips for hiring the best front desk staff? In this guide, we look at the best practices for attracting and retaining top talent.

Should Your Employees Sign In at the Lobby?

Should your employees sign in at the lobby? In this article, we look at the benefits of implementing a lobby employee sign-in process.

The Benefits of Maintaining a Physical Office

Should you keep a physical office? Here, we look at the biggest benefits you’ll gain from keeping your office doors open for both your customers and team.

How to Create a More Sustainable Workplace

Need help creating a sustainable workplace? In this post, we look at simple ways to go green in your organization.

10 Solutions to Support Hot Desking in Your Office

What tools do you need to run your hot desking program? In this post, we share 10 essential technologies that will ensure your success.

How to Improve Your Hot Desking Process

Looking for ways to implement and/ or improve your hot desking program? In this post, we share essential tips for adoption and success.

A Guide to Hoteling in the Workplace

What is hoteling in the workplace? In this guide, we discuss the what, why, and how of hoteling, along with best practices.

How to Implement the Receptionist for iPad in Your Office

How do you add a digital receptionist to your office? In this post, we share top considerations and best practices for adding a check-in kiosk to your office.

Tips on how to manage your business's online reputation

How to Manage Your Business’s Reputation Online

Looking for tips to manage your business's online reputation? In this post, we discuss the top (easy) ways to manage your online reputation.

Office Management Tools You Need

Would you like to get a handle on office management this year? In this post, we’re sharing a look at which office tools you need to efficiently run your office.

Finding a digital receptionist alternative blog

Can’t Find a Reliable Receptionist to Hire? Here’s How to Use Technology as an Effective Replacement

Not able to find a receptionist due to the Great Resignation? In this post, we share an effective receptionist alternative.

10 Small Ways to Dramatically Improve Workplace Safety

In this guide, we explore easy ways to improve workplace safety and gain benefits, such as increased productivity and employee retention.

Tips for Managing Interns

In this post, we cover tips for how to effectively manage interns. Use these tips to create a rewarding experience for your interns and your organization.

5 Tips That Operations Managers Can Use Today

Operations managers have a lot of roles to fill in an organization. These 5 tips will help them focus on what’s important.

What is a Hybrid Workplace?

What is a hybrid workplace and should you consider this model for your organization? In this post, we share the pros and cons of hybrid offices.

Respect in the Workplace: Why It Matters and How to Promote It

Would you like to increase productivity and build a stronger team? You need to promote respect in the workplace. Here’s how to do it:

How to Improve Your One-on-One Employee Meetings

Searching for tips for improving your one-on-one meetings? Check out this post where we discuss essential meeting strategies you need to know.

How to Reduce Employee Turnover

Looking to retain your employees? Here’s our top advice for improving employee satisfaction, which will directly increase your retention.

8 Ways to Build Trust in Your Workplace

Looking for tips on how to build trust in your workplace? In this post, we share a comprehensive list of strategies that promote trust within a team.

Employees Returning to Work Post-Pandemic? Here’s How to Prepare for a Safe Return

Here’s your unofficial guide to welcoming your employees back to work after COVID-19. Use these tips to smooth the transition.

Smark Workstation Adjustable Desk for Your Office

How “Smart Workstations” Can Make Your Team More Productive

On the hunt for the perfect adjustable desk for your office? We discuss the benefits of adjustable desks and how to find the right one for your space.

How to Create a More Efficient Workplace

Looking for advice on how to create a more efficient office? In this post, we share tips on how to set your team up to be more productive.

how COVID-19 has impacted the way we meet

7 Trends and Facts About How We Meet Today

Here’s a look at how COVID-19 has impacted the way that we meet and interact with our co-workers and customers.

Modern Office Energy-Saving Opportunities: Jobs for Both Humans and Tech

Modern office energy savings require a blend of the latest tech tools and people who are willing to put the work in.

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The Evolving Role of AI in Office Management

As office tools get smarter, your office manager and front desk staff has more options at their disposal. Here’s what you need to know about the evolving role of AI in office management.

Technology vs. People in Building Management: When to Use Each Resource

Optimizing your organization’s physical infrastructure and tools requires a perfect blend of human skills and technological tools. Here’s when to use each resource.

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An Introduction to Fractional Hiring (and How it Can Work for Your Company)

If your company isn’t in a position to hire a full-time executive team, you might want to consider hiring executives for just a few days a week. Here’s what you need to know about the trend of “fractional hiring.”

Which of These Corporate Culture Types Fits Your Company?

There may be as many types of corporate culture as there are companies, but thinking about the most common factors that set companies apart clarifies the advantages of each approach.

How to Create a Hiring Plan for Your Office

If you’re expecting to grow your business in the near future, you should have a hiring plan. Here’s how to create one.

Is it Time for an Office Lobby Redesign?

Although an office redesign always comes with some headaches, the era of COVID-19 might actually be a more convenient time than most to rethink your front office’s design and aesthetic. Here’s what to think in an office lobby redesign.

3 Ways Your Reception Area Makes an Impression

Your office’s reception area makes an impression on visitors. Whether that impression is good or bad depends on its aesthetics, staff, and tools.

The Role of the Administrative Assistant in a Post-Pandemic World

Office administration post-pandemic may look much different than it did beforehand.

4 Tips for Safer In-Person Meetings in the COVID-19 Era

Safer in-person meetings can reduce or even practically eliminate the chance that disease will spread in the workplace. When-in person meetings are necessary, use these best practices.

How to Create an Upward Career Path for Your Administrative Assistants and Front Desk Team

Your managers need a plan for promoting administrative assistants so that you can retain the best talent over the long-term.

New Tools for Safer Workplaces in the COVID-19 Era

Disinfection and social distancing may be a little easier with help from these COVID-19 office safety tools.

How to Deal With Solicitors at Your Business

All businesses, especially small ones, have to deal with people stopping in unannounced to try to sell their services or solicit donations.

6 Apps for Admin Professionals

These time-saving apps for admin professionals allow your front desk staff to save hours of manual work on jobs like note taking, visitor check-in, and executive assistance.

The Role of Leadership in Establishing Company Values

Leaders have to back up their values and policies with their own words, actions, and body language. In this post, we explore all the ways leaders are responsible for establishing company values.

Getting Into the Flow: How to Pave the Way for Your Employees’ Optimal Productivity

It’s an employers’ responsibility to ensure their employees’ optimal productivity through smart office design, office culture that encourages deep work, and a conscious effort to eliminate distractions.

What “Respect” Actually Means at Work

A word like “respect” may seem like it’s clear enough, but in practice, it may mean very different things to different people. Here’s what respect at work looks like to us at The Receptionist for iPad.

An Out-of-Office Checklist for Your Front Desk Staff

Receptionists: Make sure the rest of your team is prepared to cover for you when you leave the office by using this checklist.

A Quick Guide to Office Plant Maintenance

Are you considering adopting a plant for your office or your personal desktop? Learn how to choose and care for an indoor plant in our quick guide to office plants.

What it Means to Have Internally Motivated Employees

Wondering how to motivate your employees? Forget the bonuses and perks and go back to the basics: a workplace where they feel both challenged and respected.

How to Hold Meetings That Respect Everyone’s Time

Follow these best practices for efficient meetings that respect everyone’s time and get the most out of each session.

What Does a “Fun” Office Look Like in the COVID Era?

Office morale may be more important than ever during difficult times like these. Here are a few ways your team can remember to laugh together despite the challenges brought on by the novel coronavirus pandemic.

How to Deal With Employee Conflict in a Healthy Way

Employee conflict doesn’t have to detract from productivity at work. Make the best out of a diverse group of thinkers by dealing with conflict in a healthy way.

3 Examples of Small Businesses That Innovated to Meet a Community Need

Innovative businesses can thrive even through difficult periods by adapting to what customers want and need. Here are a few examples of businesses that successfully created a new service for a local niche market.

Here’s How We Boldly Tackle Business Challenges

Tackling business challenges requires employees and leaders who are willing to be bold and listen respectfully. Here’s how we tackle business challenges at The Receptionist.

What will your post-COVID-19 reception area look like? Here’s how to design a safe, sanitary check-in process that makes your visitors feel comfortable.

Adjusting to the “New Normal” in the Reception Area

What will your post-COVID-19 reception area look like? Here’s how to design a safe, sanitary check-in process that makes your visitors feel comfortable.

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Temperature screening — what we’ve found, how we’re responding, and what comes next?

As COVID-19 stay-at-home orders expire and businesses ease into opening their doors, a top concern has emerged: how to keep visitors and employees safe from a virus that hasn’t been eradicated? When the coronavirus was initially growing into a global…

How to Encourage Better Relationships Between Sales and Engineering

Has there been any tension between the sales and engineering teams at your tech company? Try these tactics and mindset shifts to improve the way they work together.

Administrative Privacy Basics for Medical Practitioners

Want to stay HIPAA compliant? Start by observing the following privacy basics for medical practitioners.

4 Ways to Have More Fun in Your Office

Everyone wants to work in a fun office, but that fun doesn’t happen on its own. To create a fun workplace, you’ll need to cultivate a fun office aesthetic and provide opportunities for employees to have fun together. However, those efforts won’t amount to a fun office unless the right people and culture aren’t in place, as well.

The Importance of Slowing Down (and Embracing the Office “Turtle Police”)

Slowing down at work is essential if you want to eliminate mistakes that could damage your relationships with customers. Here’s how to encourage employees to take the time to get things right.

3 Signs It’s Time to Hire an Executive Assistant

If you’d like to hire an executive assistant, here’s what you should know.

Are You Ready to Expand Your Business Internationally? Here are 4 Things to Consider

Are you ready to expand business internationally? Make sure that you’ve taken the time to research the potential market and make sure your tools are ready to scale.

Business Owners: Use These Best Practices for Goal Setting

Business goal setting is crucial. The right goals can ensure that you’re making progress in the right direction. Use these goal-setting tactics to thoughtfully choose the right goals for your business.

Personalized Workspace Design: What It Is and Why Employees Love It

Personalized workspace design is an important office perk for modern employees. Here’s how to offer it in your workplace.

5 Ideas for Making Stronger Connections With Your Customers

Every company wants to connect with its customers. In order to forge deeper relationships, try keeping messages simple, personal, and meaningful.

Comparing The Best Office Phone Booths

If you’re looking for office phone booths to cut down on the noise and increase privacy in an open office plan, there are many features to consider. Here’s what to look for in your search for an office phone booth.

5 Access Control Strategies That Minimize Risk at Long-Term Care Facilities

Improve the access control at your long-term care facilities and minimize risk to your residents, visitors and staff in the process.

4 Ways Criminals Can Sneak Into Your Office (And How to Stop Them)

These office security tactics can help your front desk staff with identifying potential threats.

Should You Add a Second Office Location? 5 Factors to Consider

Before you invest in a second office location, you need to make sure it won’t hurt your cash flow, operations, or office culture.

“Open Houses” Aren’t Just for Realtors. Here’s Why They’re a Great Marketing Tool for Your Business

You might think of open houses as mostly a real estate tool, but open houses also have benefits for many other kinds of businesses. Here’s why you should open your doors for one of these special events, and how to make the most of it when you do.

How (and Why) to Respond to Critical Reviews Online

You can reply to critical reviews of your business in a way that minimizes their damage. Use these tactics to make sure your responses are quick and efficient.

How to Develop a Crisis Communications Plan for Your Office

An office crisis communications plan is an integral part of a solid emergency preparedness strategy. Here’s how to develop one for your office.

How to Design the Perfect Visitor Check-in Flow

Visitor check-in design is a bit of an art and a bit of a science. Here’s how to design a visitor-check in flow that works for your office.

ID Capture: Do’s and Don’t’s

If you’re considering using ID capture to boost security and compliance, you could be putting your visitors’ privacy at risk. Here’s what to consider.

How to Keep Facility Visitors From Leaving Bad Reviews Online

Preventing bad online reviews from visitors to your office, store, or facility can be tricky. It is possible, though, with the help of a solid feedback infrastructure, a follow-up system, and relevant staff training.

7 Ways to Make Your Office More Flexible (and Get More Value From the Space)

Want a more flexible office? You can get more value out of each square foot of your office space by making it more versatile. Start with these tips.

3 Tactful and Effective Ways to Market Your Therapy Practice

The right marketing for therapists can be affordable and effective without distracting from your core psychology work.

Designing Quiet Spaces in Your Office

The benefits of quiet spaces at work are well-documented. There are simple ways to make sure that your employees can concentrate and get their work done.

4 Easy Ways to Boost Your Rehab Center’s Online Visibility

Rehabilitation centers have plenty of options when it comes to marketing. But some tactics are much more effective than others when it comes to attracting local attention. Here are a few of the best rehab center marketing tactics to consider.

Want to Improve Your Front Desk Experience? Pretend to be a First-Time Visitor.

Front desk management plays a huge role in the impression that visitors get of your office. To optimize that experience, you need fresh eyes and a new perspective.

Exploring the Backlash to Open Office Design (and Evaluating Alternatives)

Here’s how businesses can keep the best features of open office design, such as space and light, while getting rid of the noise and interruptions.

How to Prioritize Security at Your Co-Working Space Without Killing the Inviting Atmosphere

Coworking space security is important, and it doesn’t have to come at the expense of a fun, relaxed atmosphere.

Best Practices for Visitor Management at Substance Abuse Treatment Centers

Substance Abuse Treatment Center Visitor ManagementThe key to effective substance abuse treatment center visitor management are to prioritize privacy, security, and safety.

6 Amazing Software Tools for Therapists

Therapy software can be a great way to automate therapy offices, from solo practices to larger institutions. Here are some of the tools and features to consider for your practice.

7 Facility Management Software Features to Look for

Facility management software can handle many important tasks, from managing assets to monitoring energy use. Start your search for software by establishing your priorities.

4 Time-Saving Tips for Small Businesses

If you run a small business, your time is extremely valuable. Read on to find some practical, affordable small business time-saving tips that you can use today.

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The Pros and Cons of Hiring Additional Support Staff

If you’re considering another office admin hire, you’ll have to weigh the pros and cons. Read on to evaluate factors like cost, scheduling flexibility, and office space.

4 Trends Influencing Small Business Marketing Today

These small business trends take advantage of the latest technology to make a big difference in your bottom line. Have you tried them yet?

Green Sustainable Business and Office Tips

Go Green: 5 Sustainable Cost-Saving Ideas for Your Business

Looking for sustainability tips for businesses? Here are some that can also save your business money in the long run.

5 Facility Management Tips for Facility Manager Success

Facility managers need much more than technical knowledge to succeed on the job. Facility management skills must also include big-picture knowledge like the kinds we describe in this article.

How Much Office Space Do You Really Need?

How much office space do you really need? We can’t give you an exact figure, but we can explain which variables you should consider.

How to Evaluate a Potential Office Space

A thorough office space evaluation is a critical step in the process of finding a new location for your company. Here are a few things to look for in any potential office.

Don’t Hire an Architect to Design Your New Office Until You’ve Done This

Hiring a commercial architect is an essential step in most new office moves. However, you shouldn’t involve them until you have a clear idea of what you need in an office.

How Virtual Meetings Are Changing The Legal Field

Virtual meeting tools are changing how we work together, and the legal field is no exception. Learn how these tools help lawyers save money and time.

How to Plan for an Office Move

Office moves can be stressful. The best results come with careful planning and buy-in from the whole staff.

4 Administrative Tools for Modern Private Health Clinics

Running a private health clinic can be complicated, but these software tools can make it easier.

4 Signs You’re Ready for an Office Upgrade

At what point do the costs of having insufficient office space begin to outweigh the costs of moving into a better one? Here are a few clues that your business is ready for an upgrade.

4 Strategies for Recruiting Tech Talent

Companies that want to hire talented programmers need to offer more than just the basics. Here are 4 strategies that will get your job noticed.

Using a Front Office Dress Code to Impress Visitors

Whether or not there’s an official dress code in the employee handbook, your office’s silent dress code makes an impression. Is it the one you want to make?

Is Your Company Coming Impressing Job Candidates? 4 Things to Check

It’s essential to make a great impression on job candidates throughout their interviews. Here are three ways to do it.

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Hiring a Front Office Manager? Check for These Soft Skills

You may know which technical skills your receptionist needs. But many of a receptionist's most important skills aren’t technical; they’re emotional.

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