“Scheduling is my favorite thing!” said no one, ever. Whether it’s for desks and rooms at your coworking space, or for meetings or events, booking time and space is usually much more complicated than it needs to be. Here are 15 room scheduling software tools that take the pain out of scheduling events and meetings for your coworking space.
Scheduling Software Management for Coworking
Skedda is an online booking and scheduling software for coworking spaces. It’s also used extensively at sports clubs and other types of businesses. The two main draws: it’s super easy and it has incredible customer service (according to the reviews). It’s also well-priced. A paid subscription starts at $5/month, but smaller spaces can probably get by just fine with the free option.
OfficeRnD is a full-service software platform built to empower coworking space managers. Its tools run the gamut from CRM, member billing, contracts, and of course, scheduling and booking rooms. The space management feature allows you to set up specific pricing and cancellation rules unique to your coworking space.
Cobot is a simple coworking space management software. The best feature is the self-service booking calendar that integrates with the invoicing system to automatically charge members based on their usage of space, equipment, and so on.
Nexudus is a full-service coworking management application. It was designed for bigger spaces and has more features than the others on this list, like multiple integrations, a real-time room availability app, and reporting.
YArooms is an easy to use i-Phone conference room booking app. The clincher here is the easy-to-use iPhone app. As part of the package, you also get the YArooms Door app, which you can download onto a tablet mounted at the conference room door for real-time availability and booking.
Meeting Scheduling Softwares
SavvyCal is a multi-use scheduling app designed to prioritize easy collaboration and finding optimal times to meet. It offers the option for invitees to automatically overlay their calendars within the scheduling page — no more toggling back and forth between the scheduling page and your personal calendar. You can create different scheduling links with custom meeting lengths and locations, and even set unique availability hours for each meeting type if you wish. These scheduling links can be multi-use (if you have an ongoing meeting type) or single-use if you have a one-off meeting you need to schedule. Connect as many calendars as you want and take advantage of both scheduling links and meeting polls.
Vyte makes scheduling meetings a cinch by automating the tedious process of finding out when everyone is available. You pick a few possible meeting times and the app sends them to the group, finds the time that works, and then syncs with everyone’s calendar. They have a few different pricing levels with different features, but the app can be very helpful for those who are managing lots of schedules.
HubSpot Meetings is a part of the HubSpot Sales suite and helps save time booking meetings by letting others pick free time that you determine on your calendar, then integrating those meetings with Google Calendar, Office 365 Calendar, and HubSpot CRM. Perhaps its greatest strength is its integration with the HubSpot CRM and other HubSpot Sales tools like automated sequences and templates. Together, you can automate most of your usual daily sales tasks and track it all in your CRM.
Doodle is a great software tool for scheduling meetings and events with random groups of people. Unlike almost every software, everywhere, you can use the tool without having to create an account. It only does one thing, but it does it well.
Bookafy is an online booking platform used for booking staff, rooms/resources, and group events. Integrate with your calendar to show real time availability, along with SMS text reminders, payments, and much more. Bookafy’s customer facing UI is beautiful, plugs into any website, and very customizable.
Event Scheduling Software
For getting your event out onto the global radar, there’s really no better tool than Eventbrite. You create fun events, people search for fun events, and the word out gets out. Simple as that!
Splash calls itself an “experience management software.” Its event planning features include website creation, integrated email marketing, low-fee ticket-selling, and RSVP collection — everything you need to create not just an event, but an experience.
For planning member events, check out Teamup. This application lets you easily create and share a group calendar. There are several pricing tiers, but the basic free option allows you to have unlimited users on up to 8 sub-calendars, which is probably enough for most coworking spaces.
Check out these other resources to help you plan out how to make your space as efficient and tech-forward as possible.
Want to see visitor management software in action and learn how it can help improve the coworking experience for you and your members by taking on routine tasks like check-ins and host notifications? Join our next interactive product tour below and get a 12-minute overview of how The Receptionist can reduce front-desk stress in your space!
Bonus tip: the first step to managing your coworking space is making sure you’re not spending all your time checking in guests, finding who they’re there to see, and tracking down errant hosts who might be in meetings, at lunch, or just plain AWOL. Using a visitor management system for coworking like The Receptionist will take on that hassle for you, giving you back the time to do what you need to do to help your space grow.
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